Performs administrative, clerical, and typing duties.
Supervise performance of administrative functions in administrative or similar element at division, comparable, or higher level headquarters; inspects subordinates units and makes recommendations for elimination of deficiencies or improvement of administrative operations; provides advice and makes recommendations to the commander and staff on all matters pertaining to enlisted soldiers and their families; accompanies the commander on inspections, visits and ceremonies; assists in inspection of command activities, facilities and personnel as prescribed by the commander; ensures adherence to command policies; holds first sergeants' or sergeants' major call to announce information and instruction; ensures that newly assigned enlisted personnel are instructed in military courtesy, customs of the service and command regulations or policies; responsible for monitoring training or conducts training of enlisted soldiers; assesses training at all levels and provides feedback to appropriate commanders and leaders; provides counsel and guidance to NCOs and other enlisted soldiers of the command; responsible for and provides guidance on Non-Commissioned Officer Education System (NCOES) and Non-Commissioned Officer Development Program (NCODP); inspects duties performed by subordinate NCOs; notes discrepancies and initiates appropriate corrective action; assists in reception of visitors to the command; serves as president or member of command promotion board or removal board for NCOs, as authorized by regulations; sits as chairperson or member of a command's Military Member of the Quarter/Year competition for enlisted soldiers or NCOs, as directed by local regulations; responsible for quality, control and training of noncommissioned officer evaluation reports (NCOER) while ensuring timely submissions; reviews evaluation reports to determine compliance with policies and procedures and recommends corrective actions on deficiencies to commanders, other leaders and rating officials; performs other duties prescribed by the commander; assists in the professional development of junior and company grade officer.
Types military and nonmilitary correspondence in draft and final copy; employs basic principles of English composition and grammar in preparing correspondence; proofreads typed documents against source documents; assembles final product for review, authentication, or other disposition; prepares registered or certified mail for dispatch; opens, sorts, routes, and delivers incoming correspondence and messages; prepares suspense control documents and maintain suspense files; signs receipt for, and picks up registered and certified mail; dates and dispatches outgoing correspondence and messages; prepares and maintains functional files per MARKS; receives publications, establishes and maintains publications library; requisitions and stocks blank forms; performs typing and clerical duties shown at preceding level of skill and provides technical guidance on administrative matters to typists and clerical personnel; proofreads correspondence for format, content, and use of authorized abbreviations; answers inquiries from staff and advises personnel on administrative and clerical matters; sets-up and maintain logs, rosters, status boards, charts, graphs, and viewgraphs; composes routine correspondence; supervises performance of administrative functions; reviews and edits correspondence prior to release, sub mission for signature, or other disposition; conducts periodic review of files to ensure proper filing of correspondence; controls use of reproduction facilities and reviews item to be reproduced; plans and organizes office operations to include publications and forms administration and office administrative procedures; writes office SOP, job descriptions, and directives; determines requirements for office equipment, supplies, and space; plans layout of office; requisitions, receives, inventories, and signs hand receipts for office equipment; coordinates administrative activities with other organizational elements and staff sections; establishes mail delivery routes and schemes and arranges for pickup of distribution by messengers; serves as custodian of classified documents; signs receipts for, logs, inventories, files, and secures classified documents; prepares documents for destruction or other disposition; ensures proper accountability of documents based upon degree of classification.
Supervises administrative functions and performs duties at preceding level of skill at division, comparable, or higher level headquarters; provides technical training and instructions to subordinates and supported units; supervises performance of administrative functions in administrative or similar element at division, comparable, or higher level headquarters; inspects subordinates units and makes recommendations for elimination of deficiencies or improvement of administrative operations.