Army Patient Administration SpecialistEnlisted


Job Detail

Supervises or performs administrative duties in patient administration division of hospital or other medical activity.

Provides technical guidance to lower grade personnel in accomplishment of their duties; establishes and maintains coordination with other military/civilian medical treatment facilities; coordinate patient administration activities in regional medical commands; supervise performance of patient administration duties; provides advice and makes recommendations to the commander and staff on all matters pertaining to enlisted soldiers and their families; accompanies the commander on inspections, visits and ceremonies; assists in inspection of command activities, facilities and personnel as prescribed by the commander; ensures adherence to command policies; holds First Sergeants' or Sergeants' Major call to announce information and instruction; ensures that newly assigned enlisted personnel are instructed in military courtesy, customs of the service and command regulations or policies; responsible for monitoring training or conducts training of enlisted soldiers; assesses training at all levels and provides feedback to appropriate commanders and leaders; provides counsel and guidance to NCOs and other enlisted soldiers of the command; responsible for and provides guidance on Non-Commissioned Officer Education System (NCOES) and Non-Commissioned Officer Development Program (NCODP); inspects duties performed by subordinate NCOs; notes discrepancies and initiates appropriate corrective action; assists in reception of visitors to the command; serves as president or member of command promotion board or removal board for NCOs, as authorized by regulations; sits as chairperson or member of a command's Military Member of the Quarter/Year competition for enlisted soldiers or NCOs, as directed by local regulations; responsible for quality, control and training of noncommissioned officer evaluation reports (NCOER) while ensuring timely submissions; reviews evaluation reports to determine compliance with policies and procedures and recommends corrective actions on deficiencies to commanders, other leaders and rating officials; performs other duties prescribed by the commander; assists in the professional development of junior and company grade officer.

Provides technical guidance to lower grade personnel in accomplishment of their duties advise hospital staff on Joint Commission on Accreditation of Hospital pertaining to Medical Services to include: documentation, confidentiality, quality assurance, utilization review, and risk management; coordinate medical care for military members, civilian emergencies, and other eligible beneficiaries; manage MTF Defense Eligibility Enrollment Reporting System (DEERS); serve as alternate Physical Evaluation Board Liaison Officer (PEBLO); supervise performance of patient administrative duties.

Compiles data and prepares required statistical report on outpatient visits, inpatient visits, admissions, dispositions and other selected workload area; prepare reports and data on births, deaths and reportable conditions for submission to military and civilian authorities; initiate correspondence pertaining to medical records, medical board proceedings, line of duty investigations and other records and reports pertaining to patient administration; possess working knowledge of patient medical eligibility programs such as DEERS; prepares and consolidates medical documents and files authorized documents ensuring proper sequencing of forms; applies knowledge of medical terminology as it applies to anatomy and physiology; prepare medical records for retirement; assist in the preparation of medical information for release; maintain a medical record tracking system within the medical treatment facility; process patients for admission to medical facilities; checks and verifies eligibility for care; performs administrative duties and prepares appropriate forms to process and report very seriously ill and seriously ill personnel, to include notification of next of kin and progress reports; accounts for and safeguards funds received for deposit in medical services account; prepare patient and associated documentation for medical evacuation; provides technical guidance to lower grade personnel in accomplishment of their duties; performs medical administrative duties in various departments or services of hospitals to include: posting administrative entries in medical records; scheduling patients for medical board action; monitoring long-term patient rosters; maintaining patient workload data from subordinate services; audits medical records for quality control based on the nature of care and treatment given; releases medical information, answers inquiries and provides information from medical records to requesting parties as authorized; provides technical guidance to lower grade personnel in accomplishment of their duties; assigns tasks to subordinate personnel to affect orderly flow of workload and ensure timely accomplishment of tasks inherent to patient record keeping, movement of patients and other patient administrative matters; reviews completed correspondence, records and forms for administrative and technical correctness; counsels eligible beneficiaries concerning military health care benefits; counsels patients on physical disability processing procedures; provide guidance to professional staff on cases requiring medical board action; coordinate administrative aspects of medical board processing; coordinate requests for care from other federal and civilian hospitals; supervise performance of patient administration duties.

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